Planning Packages

Partial Planning Package

Investment Starting from $50 per hour

Not sure where to start???

Our Partial Planning Packages are what we refer to as “Brainstorming and/or Referral Only” Packages.  This service is perfect for the couple that needs assistance with the initial planning stages that include finding quality vendors, the perfect venues, or just “outside-of-the-box” ideas specific for your Big Day!

Here is a sample list of possible services provided in the Partial Planning Package:

• Budget Assistance
• Allocation of budget items per vendor depending on the couple’s preference
• Suggestions and assistance with interviewing potential wedding vendors
• Advice on selecting Eco-friendly vendors
• Assistance with determining event design, theme and décor concept development
• Advice on how to incorporate Eco-friendly elements into your wedding
• Advice on coordinating cultural differences and traditions into you wedding
• Assistance with assigning roles to your bridal party
• Assistance with securing the right venue, caterer, florist, photographer, or anything else you
• may need for your wedding.
• Advice on menu design and selecting organic foods for your wedding reception
• Advice on planning for recycling and food and floral donations at your wedding
• Provide etiquette, wedding tradition and wedding protocol advice
• Tips on how to conduct your own smooth flowing rehearsal

. . . and more

Wedding “Day of” Coordination

Investment Starting from $100 per hour

White Sand Weddings’ “Day of” Coordination Package is perfect for the couple that has overseen all aspects of planning their wedding and now wishes to turn over all the final details and logistics of their big day to a professional.

We will…

• Meet with you and your fiancé to understand your vision for the wedding day
• Obtain all vendors contracts
• Contact all vendors and inform them of White Sand Weddings’ assistance
• Confirm all vendors contract details (deliveries, set-up times, any pick-ups or returns, etc.)
• White Sand Weddings will be the liaison with all contracted vendors to clear up any misunderstandings and verify all wedding day needs, etc.
• We will visit both the ceremony and reception venues prior to wedding
• Meeting with reception venue coordinator and caterer to discuss wedding day itinerary
• Development of a detailed wedding timeline, itinerary and floor plan for contracted vendors and the bridal party
• Follow up telephone calls to the contracted vendors 1-2 weeks before the wedding day and day before
• Wedding Rehearsal supervision and coordination
• Detailed wedding day schedule and itinerary delivered to the bridal party and family at Rehearsal
• Advice for wedding day etiquette and protocol
• Pickup of all personal items for the Wedding Day from the family and transporting them to the ceremony and reception venue
• On-site coordination and supervision at the ceremony site and during the reception on the day of your wedding
• Address any issues that may arise during on the Wedding Day
• Hiring an additional assistant(s) when needed, determined by the size of the wedding
• Delivery of wedding gown to the ceremony site
• Detailed wedding day timelines for wedding vendors, venue and banquet staff
• Set up of chairs, arch, aisle runner, candles, programs, etc. at the ceremony site
• Set up and decoration of reception area, including chairs, tables, and linens
• Set up of guest book, place cards, engagement photos, bridal portrait, menus, candles, favors, etc. at reception site
• Supervision of all vendor delivery and set up on day of wedding at ceremony and reception site, as well as any interference needed
• Assist bride and wedding party in dressing room prior to ceremony
• Organization and distribution of all personal wedding flowers
• Behind the scene event management and troubleshooting, including our Wedding Day Emergency Kit-Coordination and timing of ushers, house party, attendants, bride and groom
• Assistance with photographer order of pictures after the ceremony
• Transport of personal items (and even flower arrangements) from the ceremony to the reception
• Bustling of the wedding gown and arrangement of refreshments upon couple’s arrival to reception
• Coordination of presentation of the bride and groom
• Coordination of entertainment and all announcements of events (first dance, dances with family, champagne toasts, cake cutting, bouquet toss, etc.)
• Monitoring of specially requested photographs and videography during the reception
• Supervision of bride and groom exit and passing out exit favors to guests
• Pickup and return of all personal items to the family at the end of the evening (gifts, cake topper and top of cake, bride’s bouquet, couple’s toasting glasses, cake serving utensils, etc.)
• Return of all rental items including cake boards, linens, furniture, easels, etc.
• Return of groom’s and groomsmen tuxedos to rental location
• Check up on Mr. and Mrs. upon returning from the honeymoon to answer any lingering questions

…and more!

Complete Wedding Planning

Starting from $1999

Do you envision an elaborate or even a simple wedding but find that you have absolutely no time to put all of your ideas together much-less beginning and executing the planning process?  Guess what?  White Sand Weddings has the Perfect Planning Package for you!

We introduce to you our Complete Wedding Planning Package…

• Initial consultation with the bride and groom, complimentary
• Unlimited phone and email availability
• At least three planning meetings between clients and planner
• Help to prepare and understand a budget
• Prepare a schedule/timeline and checklists
• Assist with site tours, selection and booking of ceremony and reception venues
• Assist with selecting a color scheme, theme and style of the wedding
• Answer etiquette questions
• Assist with selection of wedding attire and accessories, accompaniment to fittings if desired
• Help with finding, negotiating, and booking suitable vendors. We will schedule appointments and accompany clients to up to three meetings per vendor category

  Baker

  Caterer

  Florist

  Musicians

  Photographer

  Rental Facilities

  Videographer

  Wedding Attire (bridal shops)

  Officiate

  Transportation

• Coordinate with vendors to ensure services/products are provided in a timely manner
• Ongoing updates and consultation with clients about vendor’s services/products
• Assist with the choosing of invitations
• Assistance with tracking RSVP’s and who will be attending
• Ceremony planning
• Prepare itineraries to be provided to vendors
• Final walk-through with client at selected sites month of the wedding
• Final timelines prepared the month of the wedding
• Final consultation with vendors the month of the wedding
• Final meeting covering all details with client, the month of wedding and the week prior to the wedding.
• This two hour planning meeting will include:

  Ceremony planning, processional, recessional, placement

  Preparation of rehearsal and wedding day itinerary as a timeline to be provided to client and vendors

  Final walk-through with client at selected sites month of the wedding (meeting should include florist if possible)

  Collection and inventory of wedding items to be setup on wedding day, such as candles, photographs, guest books, wedding favors, toasting glasses, serving sets, programs, seating cards, table numbers, etc.

This package also includes all items provided in the “Day of” Coordination Package